Privacy Policy

1. Who we are

This website (https://systemaiprocess.com) is operated by [Company Legal Name], [Registered Address, City, Postal Code, Country] (“System AI”, “we”, “us”). We are the controller of the personal information described in this policy. You can reach us about privacy at [email protected].

2. Information we collect

Information you give us

When you use our contact form we collect your name, email address, the topic you choose, an optional website address and the content of your message. We use this only to respond to you and to evaluate article proposals.

Information collected automatically

When you visit the site, we and our service providers may automatically collect:

• technical data such as IP address, browser type, device type, operating system and language;
• usage data such as pages viewed, referring pages, time spent and interactions with the site;
• approximate location derived from your IP address (country or city level);
• information stored in cookies and similar technologies, described below and in our Cookie Policy.

3. How we use information

• to operate, secure and maintain the website and prevent spam and abuse;
• to respond to your messages and manage article submissions;
• to understand how readers use the site so we can improve our content (with your consent where required);
• to display advertising that helps fund free access to our articles (with your consent where required);
• to comply with legal obligations and enforce our Terms of Use.

4. Legal bases (EEA, UK and Switzerland)

Where data protection law such as the GDPR applies, we rely on: your consent for analytics and advertising cookies; our legitimate interests in running a secure, functional website and answering enquiries; and legal obligation where we must keep or disclose information. You can withdraw consent at any time using the “Cookie settings” link in the footer.

5. Advertising and Google

We may use Google AdSense to show advertisements. Third-party vendors, including Google, use cookies to serve ads based on your prior visits to this website or other websites. Google’s use of advertising cookies enables it and its partners to serve ads to you based on your visits to this site and/or other sites on the Internet.

• You may opt out of personalized advertising by visiting Google Ads Settings.
• You can also opt out of some third-party vendors’ use of cookies for personalized advertising at www.aboutads.info or, in Europe, www.youronlinechoices.eu.
• Learn how Google uses information from sites that use its services at policies.google.com/technologies/partner-sites.

If you do not consent to advertising cookies, you may still see non-personalized ads, which use cookies only for purposes such as frequency capping, aggregated reporting and fraud prevention.

6. Analytics

We may use Google Analytics to understand aggregate reader behaviour. Analytics cookies are only set after you consent. You can prevent Google Analytics from collecting data by using the Google Analytics opt-out browser add-on.

7. Sharing information

We do not sell your personal information. We share it only with:

• hosting, security and infrastructure providers that run the website on our behalf;
• spam-protection services (such as Cloudflare Turnstile) that check form submissions;
• analytics and advertising partners described above, where you have consented or where permitted by law;
• authorities or other parties when required by law or to protect our rights and users.

8. International transfers

Our service providers may process information in countries other than your own. Where required, we rely on appropriate safeguards such as standard contractual clauses for these transfers.

9. How long we keep information

Contact form messages are kept for up to 24 months after our last exchange unless a longer period is needed for an ongoing collaboration or legal reason. Cookie lifetimes are listed in our Cookie Policy. Server logs are kept for a limited period for security.

10. Your rights

Depending on where you live, you may have the right to:

• access the personal information we hold about you and receive a copy;
• correct inaccurate information or ask us to delete it;
• object to or restrict certain processing, and withdraw consent at any time;
• data portability;
• if you are a California resident, know what personal information is collected and opt out of its “sale” or “sharing” for cross-context behavioural advertising;
• lodge a complaint with your local data protection authority.

To exercise these rights, email [email protected]. We will respond within the time required by applicable law and will not discriminate against you for exercising your rights.

11. Children

This website is not directed to children under 16, and we do not knowingly collect personal information from them. If you believe a child has provided us with information, contact us and we will delete it.

12. Security

We use reasonable technical and organizational measures, including encrypted connections, to protect personal information. No method of transmission or storage is completely secure, however.

13. Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top shows when it was last revised. Material changes will be highlighted on this page.